Muncie Duplicate Bridge Club

 

Minutes of the Board of Directors Meeting

 

 

1.  The meeting convened at 7:00 p.m. on August 5, 2008.  Present were directors Patti Lang, Jack Madsen, Ella Reff, Mike Spurgeon and Jon Williams.

 

2.  Jon Williams presented the treasurer’s report.  As of July 31, the club’s checking account balance was $6,597.35.  Income since January 1, 2008 was $6,161 and expenses were $3,804.  The July rent and ACBL fees had not been paid as of 7/31.  The savings account balance was $8,316.20.

 

3.  Jon Williams reported that the club’s federal tax return had been filed and accepted by the IRS.  Under a new procedure, small non-profit organizations (under $25,000 annual income) are required to file an “electronic post card” tax return.  As a Section 501(c)4 social welfare organization, the club must meet this new requirement, which applies to tax years 2007 and subsequent.

 

4.  The board then discussed the Friday game.  Several individuals have suggested that the game be held weekly.  Jon Williams reported that since January 1, the duplicate game held on the 1^st and 3^rd Fridays has averaged 3.5 to 4 tables.  While this is enough to justify the game, expanding to every Friday would require additional people to run the game.  The board decided to leave the game as it is for now.  The board also expressed thanks to Ella Reff and Jean Hamori for their efforts in teaching lessons and recruiting for the Friday games.  This has resulted in several new members for the club and contributed to its growth.

 

5.  The board noted that several people had expressed a need for a uniform policy re condolences when a club member or someone in a club member’s family passes away.  The board decided that upon the death of a club member or former member, $75 in the form of flowers or a charitable donation in the member’s name would be appropriate.  The precise gift will be determined by the social committee.  In the event of the death of an immediate family member, a $25 charitable donation would be appropriate.

 

6.  The board discussed the slate of nominees to be directors for the coming year.  Patti Lang expressed her desire to not continue on the board.  Larry Bryant agreed to serve as a director.  The board therefore nominated the following slate:  Jon Williams, club manager and director, Larry Bryant, director, Jack Madsen, director, Ella Reff, and Mike Spurgeon, director.  The date for the annual membership meeting was set at August 20, 2008 at 6:30 p.m.  Jon Williams will prepare and post the meeting notice.

 

7.  The board discussed the possibility of purchasing new card tables and padded folding chairs.  There was general agreement that if purchased, these would be the club’s property but could be used by the Senior Center if there was no conflict with the club’s activities.  Jon Williams will explore this further and report to the board.

 

8.  The board agreed that it is appropriate to continue supporting ACBL and other charitable organizations with charity games and to host special games for the members.

 

9.  The meeting adjourned at 8:45 p.m.

 

 

Jon Williams

Club Manager